I make a weekly schedule that the kids follow and check things off, just a sheet of printed paper. Then each night, I set out all the books that the student will need, with their schedule on top. They can do things in any order they want, but they check them off the schedule when they’re done.
As for what the schedule looks like, I had just posted about that in a different thread, so I’ll copy it here:
We do different things each day but we tend to group them by subject. For instance, we do math every day, but we do our regular Singapore textbook/workbook 4 days a week, Life of Fred one day a week, and then we also alternate between the Singapore “Challenging Word Problems” and “Intensive Practice” books each day. So they’re doing two short sessions of math each day but it varies a bit in which they are. We do spelling/reading each day, but we alternate: one day spelling, one day reading (we do just reading until reading is well established, though). We do a session of “logic/critical thinking,” but one day it might be “Critical Thinking Activities” and another day “Building Thinking Skills” and another day “Mind Benders.”
What I did was to create in a spreadsheet program what I wanted my week to look like, as a template. So I made columns for each of the days of the week. Each day has two boxes for math, one for logic, one for handwriting, etc. Then I wrote in each box what the general lesson should be for that time slot, “handwriting,” for instance. That gives me the chance to decide how many weeks I want to do something, whether I want to alternate that program with another program and do each two days a week or whatever, or whether I want to do it every day, etc.
Then, that’s my template. Each week, I make a copy of the template and label it with that week’s date, then I go through the books and write down the specific assignments (“handwriting” becomes "Handwriting: p. 108, “Terah” and “Isaac”). I usually do three weeks at a time for this, for efficiency of my time. I don’t do more than that because plans change and I’m fairly flexible.
Then, I print this out, and the kids use it as their seatwork schedule. It tells them which pages to do in each book, etc. If during the week something comes up and something doesn’t get done, I can fairly easily shift assignments to a later week with a simple copy and paste.
Doing this helps make sure that everything gets covered and no books get entirely forgotten. I reevaluate which books I want to do from time to time. For example, I have a book “Math Detective” that I’ll want to add in at some point, but not quite yet. So every time I make a new 3-week schedule, I look at it, think about whether I’m ready to add it in, and eventually I will. When I do, I can either alternate something else with it, or make a new session of schoolwork.