I use monthly block calendar pages that I print free from the internet. I outline the school year and what subjects are taught with what other subjects for each day, with holidays and standing doctors’ appointments written in INK. Then I mark off what we accomplish as we accomplish it. Several of the subjects we study are only a day or two a week, or are companion subjects that I like keeping together for ease of understanding and learning. I have found that this way we know what we have accomplished, what the next teaching day will bring and what is needed for it. By the by, I keep my pages in the plastic sleeve protectors that are so handy for 3 ring binders.
And we do plan a 9 month school term, but in reality, because of missed days due to hospitalizations, more doctors’ appointments and morning long sessions for blood draws, our education is year round.
The grades I keep are, at this point, with 4th and 5th grade students, only spelling test grades. Our state does not require that type of information even in high school, but transcripts are a fact of life for high school so then I will be keeping grades and transcript information.